6 Reasons to Record Your Online Meetings

Dec 2021

In today’s remote working scenario, employees attend a couple of meetings every day. The amount of time we spend each day for the meeting is striking.
Bureau of Labor Statistics estimates that nearly 36 million to 56 million meetings are conducted every day in the US alone. Organizations are looking for ways to make every meeting productive and meaningful.

Many of the Fortune 500 companies have started to record all company meetings so that not a word is left behind.

Let us see the major reasons to start recording all your company meetings:

1. No one has to miss any meeting

Getting all the team members from across the globe to attend a meeting is difficult. Powerful collaboration allows even your geographically spread teams not to miss any point discussed in the meeting. Recording meetings will ensure that no one has left out any topics discussed in the meeting or visuals that the attendees have seen.
Recording meetings will allow leaders and busy employees to watch the recorded meeting conveniently and contribute their suggestions.

2. Improve engagement in meetings

Recording meetings will make remote teams accurately access everything that was discussed in the video.
Attendees do not have to take down notes in a hurry during meetings and they can concentrate more on what’s being discussed. Distractions will be less, and attendees can participate well and make the meeting more effective.

3. Save time spent on duplicating efforts

Meeting leaders may be used to spend time typing meeting notes, future actions, and sending them to attendees. With a recorded meeting, these difficulties can be reduced. Meeting leaders can send the meeting link or recorded video to the team members to easily access whenever they need to get back to some point discussed over the meeting. This way, a remote team can spend their time fruitfully before and after conducting video conferences.

4. No detail can get lost

Team meetings are always valuable, especially for remote teams. Because it is where people discuss a ton of information they could convey than through an email, while recording, team members can capture every minute point that is being conveyed over screen sharing, whiteboard, actual slides, etc.
Thus through a video meeting recording, you get the feel of actually attending a meeting and aware of who said what, what details were shared, decisions that were made, etc.

5. Allow new contributors easy follow-up.

Projects often do not follow a linear path from start to finish. Teams often change according to the work priority. The benefit of having a recorded meeting is that it is easier for new members who join the group to follow up quickly, and no extra time will be wasted for this. Reviewing the meeting recordings will make new members easy to start working on the project.

6. Analyze how and why certain decisions were made

In a big project, there involves a dozen people and may include many moving parts; in such case, it can be challenging for anyone to identify how certain decisions were evolved or made. Some decisions may be made over a long period; the availability of recorded meetings will make it easier for people to identify it.

3 Ways to Optimize Recordings

Now let’s see how to optimize recordings; these tips ensure you that you’ll put good use of these recordings.

1. Let your attendees know

Inform attendees that the meeting will be recorded from the beginning.

2. Embrace repetition

Make it easy for all attendees to follow up on your discussion. If you answer any questions from the audience or pick up any question from the chat, remember to repeat the question once loudly before answering. If you take a poll during the meeting, discuss the outcome of the poll, so that it will be clear in the recording.

3. Follow up the conversation

Remember to share the contacts and follow-up data with participants. If anyone has some questions that were not discussed over the meeting and they wish to have them discussed, can reach the team leaders or speakers to get it done.

To sum up

Meeting recordings should be intelligently managed. It should be shared only with the intended audiences and groups. Security must be given priority while recording your online meetings.