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If the employee data is available and not arranged in an easy-to-understand format, it would be difficult to use it to improve decision-making.
HR reports are one of the ways to systematically manage employee data by compiling data from several aspects of your people management process and displaying it in the form of charts, concise summaries, simplified metrics, etc.

The need for HR reports

The major HR reporting functions are to keep an eye on HR activities in the most efficient manner. Moreover, any changes or trends can be detected early and addressed in the initial stage itself.
HR reports also help in information management. It enables the HR leaders to have up-to-date departmental information. Also, it helps to keep tabs on significant areas, and it helps to keep track of data regularly.
Here are five key HR reports that every HR professional should use to help their workers have a better and more fulfilling work experience:

• Performance management report

Performance management is an important way of analyzing employee behavior, such that it is aligned with company objectives. These reports enable us to explore the greatest performers and those who require training or coaching.
Performance reports provide you a clear understanding of how well your employees are following your organization’s work requirements by examining data such as appraisal ratings, feedback, KRAs, etc. Performance reports can also include data from disciplinary records, productivity records, etc.

• Training and development report

With all the money, time, and effort invested in training, it is essential to keep track of how these sessions help your employees achieve their goals. Make use of learning and development reports to keep track of employee training, course completion, learner ratings, etc. This enables your teams to create better learning courses, focus on employee interests, and keep your employees motivated.

• Employee Attendance reports

One of the most difficult and time-consuming administrative chores is managing attendance. Keeping track of employee working hours is a breeze using attendance reports.
Attendance reports can be useful during payroll calculation, performance evaluation, etc.

• Headcount report

HR leaders consider employee retention and turnover the most pressing workforce management issues. Both turnover and retention rates are easier to monitor when a reliable headcount report shows the current staff count after hires, terminations, and transfers. Once you have a better idea of the number of employees in each department and function, you can begin looking at the factors that impact turnover and how to improve retention.
Headcount reports also show the trends in staff mobility and identify the departments that have reached their full capacity and those that have lost skill over time.

• Employee time-off requests

Time off requests helps in analyzing your organization’s PTO statistics. It can help HR departments ensure that all your employees take the appropriate vacation time to reduce burnout and absenteeism. It can also help decide which types of leave are being used the most by your employees and which are being overlooked.

Final thoughts

Every HR department must keep the reports organized and updated. Reports can have a significant impact on employee productivity and employee retention. Employee engagement reports will benefit managers and team leaders because they will better understand the teams and individuals that are engaged and will be able to alter their engagement efforts accordingly.